Click and hold the account you want to move, then drag the account up or.Outlook has a lot of features to split your inbox up into different inboxes, which you can use for different purposes. Close the preferences panel.Open Outlook and collapse all accounts so that only the account names are visible. Click the Default email reader option, and select Microsoft Outlook. Open the Preferences menu, then select General. If you are able to open the Apple Mail app (most people do since it comes preinstalled with macOS), the steps to configure Outlook as your default email app are as follows: Open Apple Mail.Select the Data Files tab. File-> Account Settings-> Account Settings. Outlook 2010 / 2013 / 2016 / 2019 / Microsoft 365. Just pick what task you’re trying to accomplish, and follow the steps.Tools-> Account Settings. It’s not difficult to set up, but figuring out exactly which method you need to use can be a little tricky.Just remember that many of them, particularly the ones that work with Outlook Rules, will only apply moving forward. Regardless, you have several options. Outlook doesn’t provide an easy merge feature, which is a bit of a disappointment, but I suppose keeping everything segmented is a powerful organizational tool for businesses. Press OK and OK again to return to the main Outlook window.It’s worth noting that there will be different methods of combining inboxes, with varying levels of complexity and effectiveness.
Switch Email Accounts In Outlook Archive Folder OrSince the folder will no longer exist, Outlook may freak out and handle those emails poorly, or it may create the folder if it doesn’t exist. Select and delete the relevant rules. Look for any rules in the list that filter incoming messages into the inboxes you are planning to delete. Though, I also semi-aggressively delete old messages I know I won’t need, so it’s easier to manage when I don’t have 100,000 messages a year clogging up the archive.The first thing you should do is go into your outlook rules by clicking on File and then Manage Rules. You can do this to cease filtering items into folders, or you can move everything from an existing folder into an archive folder or into your inbox.Personally, I feel like having everything in one inbox is easier, because Outlook’s search is good enough to find anything I’m looking for. In Microsoft Outlook 2016 for Mac, you may receive a No Results message when.Related posts: Combine Multiple Folders into One Inbox with RulesMaybe at some point in the past you set up a bunch of filters or rules to segment your Outlook inbox into multiple folders, and now you want them all combined back into one. You may have to wait a moment as Outlook reconfigures those locations. Choose Move and choose your inbox or archive folder as the destination to move those messages. Highlight everything in the folder and right click. Still, it’s a good idea to remove those filter rules if you’re removing their destination.Next, go into the folder you want to merge and make sure your view is showing you everything. Every mail account needs a primary inbox. Just note that if the folder is specifically an inbox folder, rather than a subfolder, you will not be able to delete it. This happens because of view limitations, so you will have to repeat this process several times for especially large inboxes.Once the folder is empty, you can then delete it. This is how they can be dynamic.To set up a search folder, open Outlook and click on the Folder tab across the top. They aren’t actually folders, they’re just shortcuts to performing the same search again. Outlook search folders are basically just saved searches, configured to appear as folders. Older messages drop out and go back to your main inbox, while newer messages remain in the display folder.The way to do this is with a “search folder”, something Outlook introduced in the last few years. For example, an inbox that shows you everything you’ve received in the last week can be quite handy. The Search Folder WorkaroundMaybe you want a dynamic “inbox” that isn’t really an inbox. Current version of avast for macThis will create a “search folders” section in your inbox list, with your saved search as one of those folders. This will give you a dynamic “recent items” folder that merges all of your inboxes.Once you have the search configured the way you want it, save the folder. You have a lot of options, so make sure to configure the search the way you want it.Since we’re talking about a combined inbox here, one such option you can use for configuration is to choose all mail that has arrived in the last week or last month, from any sender and to any recipient. You can also choose specific senders, specific recipients, and organizational structures as well. You can choose if you want only unread messages, messages that are flagged, messages that are labeled important, and so on. You have a variety of different options here. This brings up your email rules dialogue box.Start a new rule with “apply rule on messages I receive.” Click to check “through the specified account” and click to choose which account you want specified. Next, find the Manage Rules section under File or on the home tab of the main Outlook ribbon. This works best if you have multiple email accounts managed by the same Outlook installation.Pick one of your email accounts and create a new folder, named Unified Inbox. Merged Folder RulesAnother option you have is to use more rules, rather than less, to achieve a unified inbox. It’s inconvenient enough I would recommend upgrading your platform. Unfortunately, you simply have to run the search again each time you want to view this inbox. Under File, click Account Settings, and then Email. Changing POP3 Account SettingsAnother option you have for merging different email inboxes is to change your account settings and changing the delivery location for each account to the same inbox folder.To do this, you need to open up Outlook and then find the Account Settings wizard. This way it will always appear at the top for easy access. All mail you receive will now be forwarded to that centralized inbox for your management.For ease of access, in your main Outlook screen, find the Unified Inbox and drag it into the Favorites section. You can then repeat these steps to create the same rule for each other inbox you have, all pointing at the same Unified Inbox. This will forward every message that arrives in that account into the one unified Inbox. ![]() The easiest option you have is to set up a forwarding rule. Merging IMAP InboxesUnfortunately, there’s no easy way to merge Outlook inboxes if one or more of the email accounts you’re using are IMAP. You may also want to split your PST, or perform some cleaning and reduce the number of emails you’re archiving before you merge. Go to the rules settings menu and create a new rule. If you’re using Outlook’s stand-alone app, you will once again need to set up a rule. In settings, simply navigate to the mail forwarding option and choose a new email to receive your forwarded messages, on the web interface. You may need another inbox rule to then file them into the specific inbox you want to use.Setting up such email forwarding is quite easy. Click OK, and choose your destination folder.The link above will guide you through both an account settings change and the merge folders options, with screenshots to guide you.Mailbird is another app you can use. You can choose a date range to merge old emails, or just merge them moving forward. You can click the “add” button to choose the inboxes you want to merge, and choose if you want each inbox to mirror the other or to choose a specific inbox as the destination. If you choose to use this plugin, your instructions are pretty easy.To merge multiple inboxes, use the Kutools merge inboxes tool. Other Third Party OptionsThere are a bunch of different plugins for Outlook out there, many of which can give you similar options to merge emails but with a cleaner interface and fewer steps.Kutools is one such app. ![]()
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